Data Protection Policy
Carelinks - Data Privacy Notice
1. Your personal data – what is it?
‘Personal data’ means information about a living individual who can be
identified from that data. Identification can be by the information
alone or in conjunction with any other information in a data
controller’s possession or likely to come into such possession. The
processing of personal data is governed by the General Data Protection
Regulation 2018 (the “GDPR”). From 25 May 2018, all charities, along
with other organisations, must comply with the GDPR’s requirements.
2. Who are we?
The Trustees of Carelinks are collectively the
data controller. Our contact details are given in section 9 below.
The trustees decide how your personal data is processed and for what
3. How do we process your personal data?
Carelinks complies with its obligations under
the GDPR by keeping personal data up to date; by storing and destroying
it securely; by not collecting or retaining excessive amounts of data;
by protecting personal data from loss, misuse, unauthorised access and
disclosure; and by ensuring that appropriate measures are in place to
protect personal data.
We only hold personal data that we have a
genuine need for, and only with your agreement and, with your help,
ensure that the data is up to date and accurate.
4. What personal data do we hold, and why?
The data that we hold are:
- The email addresses of those who receive our regular Carelinks and pastoral emails
- The names and addresses of those who receive the Gospel News magazine
- The names, addresses and (where appropriate)
Gift Aid declarations of donors. The details of new donors may also be
added to the mailing list for Gospel News.
We take your privacy seriously and will use
your personal data only to send you information that you have asked to
receive and, in the case of our donors, to send receipts and to
administer donations given under Gift Aid.
5. What is the legal basis for processing your personal data?
In compliance with the GDPR, we hold and process personal data only with your explicit consent.
6. Sharing your personal data
Your personal data will be treated
as strictly confidential and will only be used for the purposes listed
above. We will not share your data with third parties under any
7. How long do we keep your personal data?
We will keep Gift Aid declarations and
associated paperwork for up to six years after the calendar year to
which they relate; and other personal data listed above for five years,
after which we will seek renewed permission to retain the data.
8. Your rights and your personal data
You have the following rights with respect to your personal data:
- The right to request a copy of your personal data which we hold about you;
- The right to request that we corrects any personal data if it is
found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer
necessary for us to retain it;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide you with all the
personal data which we hold about you;
- The right to lodge a complaint with the Information Commissioner’s Office.
9. Contact Details
Any questions or complaints should, in the first instance, be addressed to:
Jean Field, 4 Ellergreen, Burneside, Kendal. LA9 5SD. Email: firstname.lastname@example.org
You can contact the Information Commissioners Office on: 0303 123 1113
via email at: https://ico.org.uk/global/contact-us/email/
by post at the: Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire. SK9 5AF.
We follow the guidelines of the Official Journal of the European Union